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Are you eager to implement green practices in your business, but not sure how to do so other than by recycling the cardboard boxes that contain the products you order? Being ecologically responsible doesn’t always have to be expensive – if you have a progressive salon management software program in your tool kit, you can conserve resources while actually saving money!
Do you feel like you are purchasing paper and replacing ink cartridges every time you turn around? Or even worse, does the thought of digging through your filing cabinets to locate a customer’s release waiver exhaust you? Implementing an electronic document process will not only allow you to save a few trees but will also aid in the efficiency of your organization’s operations, especially if you are audited.
With a progressive salon management software program, you can conserve resources while actually saving money!
Envision creating an electronic version of your EFT contract that will automatically populate each individual customer’s information and the terms specific to their membership. Picture your customer signing this contract on an electronic signature pad (rather than having to print out a hard copy for him to sign with a pen). Now, imagine the need to file the executed agreement as being a thing of the past. Utilizing electronic documents will feel like someone threw you a life vest when you were drowning in paper.
Is it bothersome to think that the copy of the release waiver or EFT contract you print for your tanners likely gets tossed in the trash? Having the ability to email a copy of signed agreements to customers through your software program will surely relieve that frustration and minimize waste at the same time!
Do you have more than one salon? Having a centralized database where you can access all of your customer accounts (regardless of the location) means that you can also view their electronically-signed contracts from anywhere, as well! This eliminates the need to call another location to confirm that a customer did indeed sign his EFT cancellation agreement, for example.
Are you also tired of printing a sales receipt just to have a customer tell you they don’t want it? The ability to email a copy of their receipt is a nice offering, and also demonstrates that you are conscious of being eco-friendly, too!
Still using an old-school calendar to book tanning appointments or reserve custom services with specific technicians? Ditch that paper appointment book and employee schedule and opt for an electronic version that is integrated with your POS system.
And if you’re still leaving Post-It notes that easily get lost or go unseen to remind your staff to deep-clean equipment and disinfect and sanitize salon surfaces, toss those as well, and implement a system that electronically creates tasks for staff with associated completion dates that will allow you to track their progress throughout.
Every single thing we do impacts our environment, whether good or bad. Minimizing the printing of customer contracts and receipts and eliminating paper calendars may initially seem like a nominal change, but will yield a significant effect in terms of doing your part to conserve resources while also saving on costs.
Is your salon on the right path to being eco-friendly? Contribute to green living by going paperless in your salon today!
Melissa Damiani is the Sales Manager of SunLync Software, Inc. a member of the JK-North America group of companies. With the company since 2002, Melissa has served the organization in several capacities, and has extensive knowledge of all aspects required to deliver robust salon management software solutions that are designed to enable measurable growth within its users’ ever-evolving business models.
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